Approve a pay run
Lock the month's payslips and add the salaries to your books, so the run is ready to pay and employees can see their payslips.
Approving is the "this is right" step. The payslips are locked, the salaries and deductions go into your books, and employees with a self-service login can see their payslip.
Steps
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Open the draft pay run. In Payroll, click the month that shows Draft. Check the totals and the payslips one last time.
Open the draft run -
Click Approve. Owlvix asks you to confirm, because approved payslips can no longer change.
Click "Approve" -
Confirm. The status becomes Approved, to pay, and Pay the salaries appears with the bank file.
Confirm -
See it in your books. See it in the books at the bottom opens the journal entry: the salary expense, and what you now owe employees and the tax office.
See it in the books
Warning An approved run can't be changed or deleted. If a payslip is wrong, fix it before approving: one-offs, Recalculate, or Skip for someone who shouldn't be paid this month.
Good to know
- A run with a negative payslip can't be approved. See negative net pay.
- Next: pay the salaries and download the bank file.