Enter a supplier bill and pay it
Turn a purchase order into a bill, check it against the supplier's invoice, post it and record your payment.
A bill is the supplier's invoice to you. Make it from the purchase order, so the lines and prices are already there, then post it and record the payment when you pay.
Steps
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Open the purchase order and click Create bill. Only goods you have received are billed.
Click "Create bill" -
Check the draft against the supplier's invoice. Click Edit to type their invoice number, change the due date, or fix a price that differs.
Check the draft bill -
Click Save and post. The bill goes into your books: what you owe the supplier, and the tax you can claim back. Its status is Unpaid.
Save and post -
Record the payment. When you pay, Record a payment is filled in with what is still to pay. Check the date, how you paid and add a reference.
Record a payment -
Click Record payment. The bill shows Paid and the payment is listed.
Record payment -
Keep an eye on the Bills tab. It lists every bill and what is still to pay.
All your bills
Tip A bill without an order (rent, a repair)? Click New bill in Purchases and add the lines yourself.
Good to know
- A posted bill can't be edited. Void it if it was a mistake and nothing is paid, or ask the supplier for a credit note.
- A bill line for equipment can become a fixed asset: click Create asset next to it.