Record an expense
Book money that left the business without a supplier bill, such as rent, fuel or fees, in a few clicks.
Video 40 s 5 steps Updated 5 Nov 2026
Record expense is the quick way to book a payment that has no supplier bill: rent, fuel, a fee, office supplies. It posts straight to your books.
Steps
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Open Finance & Accounting and click Record expense.
Click "Record expense" -
Set the date and amount.
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Choose What for. Pick the expense account, such as Rent, Utilities or Travel.
What for -
Choose Paid from and describe it. Cash or Bank (or another bank account you added), and a short description like "November warehouse rent".
Paid from, description -
Click Record expense. It shows in Latest entries and in your profit and loss.
Record it
Good to know
- Have a bill from a supplier, or want to pay it later? Enter it as a supplier bill instead.
- Staff expense claims with receipts are in the Expenses module.
- Need an account that isn't listed? Add it in the chart of accounts.